Compendium on Preservation and Disposal of Records

By, Rafi Ahmed Kidwai National Postal Academy, Ghaziabad-201002
Dated 18th February, 2016
    Swachh Bharat Abhiyan has been started by the Government to make India a completely clean India. It is a programme run by the Government to fulfill the vision of Mahatma Gandhi by involving the people from all walks of life to make it successful. This mission has to be completed by 2nd October of 2019 which is the 150th birth anniversary of Mahatma Gandhi. The first cleanliness drive of this mission was started by the Prime Minister of India 2nd October of 2014. This mission is very much necessary to get the feeling of physical, mental, social and intellectual well being.

    Swachh Bharat Abhiyan was also started by the Department with the objective of not only cleanliness but also proper record management, construction of common toilets, ladies toilets, maintenance of buildings, improving the look and feel of Post Offices through “Project Arrow”, Mail Offices through Mail Network Optimisation Project and sensitization of all staff regarding hygiene & cleanliness and maintenance of office records. Proper name boards are to be provided to all offices as per the prescribed guidelines in India Post Brand Identity Manual. Letter Boxes are also to be painted with proper logo & signage and cleaned. Regular Shramdan was also envisaged to be organized in all offices contributing to 100 hours of voluntary Shramdan in a year by each employee.

    In order to ensure proper disposal of records and other articles of stock the compendium is being brought out to help all concerned in the Department of Posts. We are thankful to Postal Training Centre, Mysuru for providing us the soft copy of their publication on “Preservation of Records” for including the relevant material in this compendium. As we all know “Cleanliness is next to Godliness”. Let us continue the cleanliness activities and dispose of all old records, unserviceable articles of stock etc. so that it will be easier for all of us to locate the records actually required and also provide a healthy and clean office not only to our employees but also to all our esteemed customers in all our offices.